Arbonne International, LLC

Event Coordinator

US-CA-Irvine
3 weeks ago
ID
2017-3633
# of Openings
1
Category
Other

Overview

Arbonne International is seeking an Events Coordinator to plan and execute training and incentive events throughout the United States and abroad.  We are seeking an energetic and motivated individual who has a passion for events and understands the importance of getting details right, executing with excellence, and meeting deadlines.  The Events Coordinator will report directly to the Sr. Director of Events as a crucial member of a small dynamic and fast-paced Events team. This position also partners with the Executive Management, Creative Marketing, and Field Development. 

 

We deliver over 20 events annually for more than 600,000 global Independent Consultants.  We do whatever it takes, whenever it must be done, to make it all happen. The Arbonne events team has a hustle mentality like no other company and this is what makes us so successful and unique.

 

Are you an idea contributor, engaged team member, and excited about realizing the potential in everything? If you have the passion for event planning, here is your opportunity to work and grow with a team that is fun, energetic, and loves producing results

 

 

Responsibilities

  • Housing Manifests- Manage attendee (IPO) room blocks to ensure peak and shoulder nights are filled. Work with hotel housing manager to ensure maximized usage of contracted rooms, concessions, and mitigate attrition.
  • Reporting - Create, manage and track detailed housing reports for executives, staff and vendors.
  • Travel/Flight booking/Manifest – Create travel parameter guidelines and travel forms while working with our global travel agency partners to ensure flights are properly booked.
  • Ground Transportation - Obtain transportation manifests from travel agencies and customize them for the onsite event ground transportation company.
  • Banquet/Meeting Event Orders– Handle F&B planning for small and large-scale receptions and dinners.
  • Audio-Visual - Oversee guidance and order of audio-visual staging and equipment needs for set-ups of up to 5,000 attendees.
  • Cost Reconciliation- Monitor event costs and invoices.
  • Prepare and distribute event portfolios including all detailed documentation required for working staff and Executives. 
  • Onsite Executives Handler – Act as the point-person and onsite liaison for executives
  • Event Supply Shipping Logistics – Oversee event logistics including inventory, ordering and packing up event supply items.
  • Administration Duties to include managing Finance payment calendar, global events calendar and processing of company American Expr

Qualifications

 

 

  • Bachelor Degree Degree Preferred
  • 5+ years corporate and incentive event planning
  • Prior experience managing large scale events
  • Excellent computer skills – MS Office (Outlook, Word, Excel, PowerPoint)
  • Outstanding verbal and written communication skills with internal and external clients including executives, departments, and vendors
  • Ability to travel up to 30% of the year including weekends and international travel Keeping a current passport is required
  • Meticulous attention to detail, organizational skills and the ability to make good, timely decisions
  • Highly self-motivated with experience working in a fast paced, team oriented, collaborative environment
  • Ability to fulfill several project requests simultaneously while meeting tight deadlines
  • Ability to remain calm and professional under rapidly changing circumstances
  • Certified Meeting Planner “CMP” is a Plus
  • Knowledge of Passkey is a plus
  • Knowledge of Cvent is a Plus

 

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Discover Arbonne

Thank you for visiting the Arbonne Career Site! As you can see, we are actively seeking amazing talent to join our growing team of dedicated professionals across various areas of the business.

From Creative, Customer Service and Events — to IT, Operations, Product Marketing and much more — we proudly employ hundreds of dynamic, enthusiastic and positive people who work to make a difference every day. Our mission is to transform lives through pure, botanically based ingredients in scientifically tested products; a pure, healthy lifestyle; and the pure joy of helping others. We believe in the power of our people and our products to transform your life, and in turn, the lives of others. This is at the heart of what we do and who we are at Arbonne.

If you did not find a current listing for a role that might suit you, we hope you will take a moment and upload your resume for us to keep on file in consideration for future job openings. We will then add you to our email database and automatically keep you informed about new positions and related updates. We would love to stay in touch!

About Us

Founded in Switzerland in 1975, and brought to the U.S. in 1980, Arbonne International creates personal care and wellness products crafted with premium botanical ingredients and innovative scientific discovery. Arbonne’s personal care and nutrition formulas are vegan certified, cruelty-free, formulated without gluten, dermatologist–tested and adhere to a strict Ingredient Policy. Arbonne products are available at arbonne.com or through an extensive network of Arbonne Independent Consultants in 7 countries: U.S., Canada, Australia, Poland, New Zealand, Taiwan and the United Kingdom. Arbonne is a privately held company headquartered in Irvine, California.